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Additional Resources
Grant Manual
The Grant Manual provides guidance and regulations for the use and applications of grant funding in all operations.
Guide to Bidding and Contracting
The guide to Bidding and Contracting provides guidance and information regarding compliance with all policies and procedures involved in acquiring contracted services.
Ed Code
The grant administration and operations team is subject to and closely follows all provisions of the California Education Code.
Grants.gov
The federal government provides overarching guidance for Grant Administration, see this site for further relevant information.
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Travel and Reimbursement
Chancellor’s Office Travel Reimbursement Process
- Chancellor’s Office employees will send a completed Travel Reimbursement Agreement (a Chancellor's Office-initiated document) to This email address is being protected from spambots. You need JavaScript enabled to view it. within 10 days of returning from the travel/event.
- The Technology Center will internally route the document for the approval by the Authorized Representative (Executive Director) with a CC to the Chancellor's Office.
- The signed copy will be delivered to both entities when complete.
- Once The Travel Reimbursement Agreement is approved, the Chancellor's Office team processes their travelers’ reimbursement claims and makes payment internally.
- Chancellor's Office team submits invoices and supporting documents for each traveler to the CCC Technology Center Accounts Payable portal for the expenses reimbursed to the travelers.
- The Technology Center will process invoices based on the District’s Travel Guidelines (AP 7400) and make payment to Chancellor's Office.
Other Travel and Reimbursement
Committee members, state agency representatives, and other authorized travelers who are NOT employees of the Butte-Glenn Community College District or the Chancellor's Office will use this procedure to obtain reimbursement for allowable travel expenses related to CCC project travel. This may include committee meetings, other project related meetings, trainings, or workshops.
- Download the TRAVEL FORM NON-EMPLOYEES to your desktop.
- Complete the travel form with your expenses.
- Scan your receipts and save in PDF format.
- Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts to CCC Technology Center
- Monitor your email for a request to review and electronically sign your submission.
Please upload the travel form as an Excel file. All other documents should be PDF.
Questions Regarding Travel Reimbursement?
For any questions you may have about filling out and submitting travel forms, allowable expenses, reimbursement, etc., please refer to the Butte-Glenn Community College District Administrative Procedure document, or contact our Business Office at:
This email address is being protected from spambots. You need JavaScript enabled to view it.
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Grant Administration and Operations
The Grant Administration and Operations department is an expert team trained in Grant Administration, Compliance, Procurement, Contract Administration, and Financial Management.
Our goal is to make the best use of resources in order to aid and supplement the educational mission of the California Community Colleges, and to ensure the proper disbursement of grant funds and management of activities with full transparency for all stakeholders.
The operations team is responsible for non-programmatic support of the CCC Technology Center’s programs and products, grant procurement and management, and the enabling of Technology Center team projects. We operate using updated, cloud-based software in a distributed, remote environment.
Library Services: The Technology Center manages the vendor contracting process to provide library database services to all 116 colleges. The current contract is with EBSCO, selected after an open RFP process in 2022.
Contact Us
David Shippen
Statewide Programs Director for Operations and Grant Administration
Email us at: This email address is being protected from spambots. You need JavaScript enabled to view it.
Hours of Operation:
Monday through Friday
8 am to 4 pm
We are located at:
Butte College
Allied Health Public Services South (AHPS-S 166)
3536 Butte Campus Dr.
Oroville, CA 95965
Compliance
The Grants Operations Team supports the delivery of financial and operational priorities of the CCC Technology Center with efficient, timely, and transparent business processes, ensuring staff training and compliance, and delivering quality products that strengthen the CCCTC's business capacity for growth.
We operate in compliance with the California Education Code and the California Community Colleges Chancellor's Office Grant Manual and Articles. Our employees leverage best practices from organizations such as the Project Management Institute and Society of Research Administrators.
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Contract Services and Accounts Payable
The Public Documentation page linked below contains all relevant information and submission links for: Vendors, Contractors, Butte College Employees, and non-Butte College Employees.
Click here for information, submissions, and forms.
Invoices
All invoices should be submitted via the CCC Technology Center Form.
Relevant Policy
District Policy regarding Accounts Payable
California Community Colleges Budget and Accounting Manual
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CCC Data & Data Warehouse
Systemwide applications generate actionable data that can improve student outcomes and facilitate institutional improvement. CCC Data allows information from these applications to be aggregated to provide college researchers with the data that may help to inform personalized experiences for students, and to support research opportunities and decision-making driven by legislation and the greater strategic vision of the California Community Colleges.
CCC Data, supported by the Data Services Program (DSP) initiative, is part of the CCC Systemwide Technology Platform developed to provide shareable services to the colleges. CCC Data consists of:
- Data Lake, used to collect data from a variety of sources, storing these data as changed over time. The Data Lake is used to populate the Data Warehouse and enable data mining and auditing.
- Data Warehouse, which acts as a structured source of master data, segmented by MIS code, for use by college researchers. The Data Warehouse currently includes data from CCCApply, CCC MyPath, the Multiple Measures Placement Service, COCI and C-ID.
- Data Warehouse Report Server, which provides a means for researchers to access their college’s data. Direct connections to data in the Data Warehouse are also supported.
More Information
CCC Data flyer
CCC Data presentation, CISOA Technology Summit, February 2021
CCC Data Warehouse Public Documentation
Technology Center Overview
Technology Center Overview
For more than 25 years, the CCC Technology Center has been dedicated to transformative innovation in support of the students and staff of the California Community Colleges in collaboration with the CCC Chancellor’s Office.
Adopt Technology Center Products
Adopt Technology Center Products
Supported by the Chancellor's Office, the Technology Center provides California community colleges with a suite of no-cost software solutions and deployment services geared toward improving student outcomes, increasing college efficiency, and strengthening the CCC as a whole.
Technology Support for CCC Staff & Faculty Carousel
Technology Support for CCC Staff & Faculty
California Community Colleges staff and faculty using systemwide technology applications can find technical support resources and materials through CCCTechnology.info. The site is monitored by Tech Center support technicians and subject matter experts, providing 24/7, on-demand help and self-service support.
Tech Center Highlights
We bring systemwide enabling technologies to our colleges.
Adopt Our Tech
From connectivity to student services and educational technology.
Connecting Colleges
Gigabit fiber optic network for all of our colleges.
Information Security
Logging, monitoring, and no-cost tools to protect students and educators.
Accessibility
Training and resources to make tech accessible to users with disabilities.
Events
Upcoming CCC Technology Center workshops and webinars.
About the Technology Center
The California Community Colleges Technology Center, hosted by Butte College, facilitates and coordinates the work of systemwide technology. Our 25-year history of collaboration with the Chancellor’s Office and community colleges throughout the state has resulted in great strides forward for the system in areas including federated identity, application architecture, networking, and student services.
We operate under the Gartner model of “Run, Grow, Transform” to simplify our portfolio of services and prioritize resources in support of ongoing operations, the next phase of growth, and longer term transformative innovation.
Resource Kit
Top Stories
CCCApply In-Progress Applications Report
At a time when community colleges are seeing lower enrollment, data from CCCApply applications that were started but not submitted can inform a more tailored outreach or assistance to prospective students. Learn More
System Use of the CCCID
While the CCCID provides students with a secure, single sign-on to various cloud-based applications, it is also an effective tool for colleges, districts, and the Chancellor’s Office to track students’ non-linear journeys which often span multiple colleges. Learn More
Tech Center, SDCCD: CENIC 2024 Innovations in Networking Award
Award recognizes San Diego Community College District's project to move its ERP to Oracle Cloud Infrastructure, ensuring a more efficient, scalable, and secure management of resources. The project was supported by the CCC Technology Center and CENIC. Learn more