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Grant Administration and Operations

The California Community Colleges Technology Center is housed at Butte College.About Us

The Grant Administration and Operations department is an expert team trained in Grant Administration, Compliance, Procurement, Contract Administration, and Financial Management.

Our goal is to make the best use of resources in order to aid and supplement the educational mission of the California Community Colleges, and to ensure the proper disbursement of grant funds and management of activities with full transparency for all stakeholders.

The operations team is responsible for non-programmatic support of the CCC Technology Center’s programs and products, grant procurement and management, and the enabling of Technology Center team projects. We operate using updated, cloud-based software in a distributed, remote environment.

 


Contact Us

David Shippen
Statewide Programs Director for Operations and Grant Administration
Email us at: This email address is being protected from spambots. You need JavaScript enabled to view it.

 


Hours of Operation:

Monday through Friday
8 am to 4 pm

 


We are located at:

Butte College
Allied Health Public Services South (AHPS-S 166)
3536 Butte Campus Dr. 
Oroville, CA 95965

Campus Map and Information

 


Accounts Payable and Travel Reimbursement

The Public Documentation page linked below contains all relevant information and submission links for: Vendors, Contractors, Butte College Employees, and non-Butte College Employees.

Click here for information, submissions, and forms.

 

 


Contract Services and Accounts Payable

Invoices:
All invoices should be submitted via the CCC Technology Center Form.

 

Relevant Policy:
District Policy regarding Accounts Payable
California Community Colleges Budget and Accounting Manual

 

 


Butte College Employee Travel and Reimbursement

Details and Additional Information.

Pre-Travel Procedure:

Before traveling a Travel Authorization form must be approved and submitted to the Business Office.

  1. Download the EMPLOYEE TRAVEL FORM to your desktop.
  2. Complete the TOP HALF of the form, making sure to document all related expenses.
  3. Collect all related documents into a single PDF to be included with the submission.
  4. Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF of documentation to CCC Technology Center.
  5. Monitor your email for a request to review and electronically sign if needed.

Post-Travel Reimbursement:
See Travel Reimbursement Guide, hints, and tips below for details on allowable expenses.

  1. Complete the BOTTOM HALF of the same EMPLOYEE TRAVEL FORM used for Pre-Travel.
  2. Complete the travel form with your expenses.
  3. Scan your receipts into a single PDF file.
  4. Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts to CCC Technology Center.
  5. Monitor your email for a request to review and electronically sign your submission.

Please upload the travel form as an Excel file. All other documents should be PDF.

 

 


Non-Butte College Employee Travel and Reimbursement

Details and Additional Information.

Committee Members and other authorized travelers who are NOT employees of the Butte-Glenn Community College District will use this procedure to obtain reimbursement for allowable travel expenses related to CCC project travel. This may include committee meetings, other project related meetings, trainings, or workshops.

  1. Download the TRAVEL FORM NON EMPLOYEES to your desktop
  2. Complete the travel form with your expenses
  3. Scan your receipts into a single PDF file
  4. Upload your completed worksheet in EXCEL FORMAT (.xlsx) with your PDF-scanned receipts to CCC Technology Center
  5. Monitor your email for a request to review and electronically sign your submission

Please upload the travel form as an Excel file. All other documents should be PDF.

 

 


Compliance

The Grants Operations Team supports the delivery of financial and operational priorities of the CCC Technology Center with efficient, timely, and transparent business processes, ensuring staff training and compliance, and delivering quality products that strengthen the CCCTC's business capacity for growth.

We operate in compliance with the California Education Code and the California Community Colleges Chancellor's Office Grant Manual and Articles. Our employees leverage best practices from organizations such as the Project Management Institute and Society of Research Administrators.

 


Additional Resources

Grant Manual
The Grant Manual provides guidance and regulations for the use and applications of grant funding in all operations.

Guide to Bidding and Contracting
The guide to Bidding and Contracting provides guidance and information regarding compliance with all policies and procedures involved in acquiring contracted services.

Ed Code
The grant administration and operations team is subject to and closely follows all provisions of the California Education Code.

Grants.gov
The federal government provides overarching guidance for Grant Administration, see this site for further relevant information.